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Technology Platform & Services · IEP Compliance

Compensatory Minutes

Technology Platform & Services.

IEP Compliance Solved.
Rural districts face a silent crisis, specialist shortages leave compensatory minute obligations growing faster than staff can track them. MIYO Health delivers the licensed providers and intelligent platform to fulfill every required IEP minute, automatically documented and audit-ready.
HIPAA & FERPA Compliant
Medicaid 837/835 Ready
Live in Under 30 Days

Trusted by schools across the nation

Rural districts are 3× more likely to face IEP compliance citations. Specialist shortages leave compensatory minute obligations unresolved for entire school years, creating due process risk, OCR exposure, and state corrective action plans.

The Scale of the Problem

IEP Gaps Are Real, and Growing

77%

Of schools can't fill Special Education positions

3k+

Compensatory hours accumulating from service gaps per district

25%

Annual provider turnover creates constant disruption

60%

Of parents dissatisfied with IEP effectiveness
Why Rural Districts Struggle

Three Compounding Problems,
One Compliance Crisis

Compensatory minutes aren't just a paperwork issue, they're the result of structural gaps that traditional staffing and documentation tools were never built to solve.

No Local Specialists

Rural districts can't recruit SLPs, OTs, and PTs locally. When a vacancy stretches for months, every student on that caseload accumulates unmet minutes, with no clear path to recovery.
↑ Minutes owed compounds faster than districts can track

Manual Tracking Fails

Spreadsheets and paper logs can't flag deficits in real time. By the time staff catch up, compensatory obligations have already created compliance risk, and often triggered a complaint.
↑ Audit exposure from documentation gaps

Make-Up Services Are Hard to Schedule

Even when districts find substitute providers, coordinating compensatory sessions with rural families, across language barriers and tight schedules,  creates further delays and more minutes owed.
↑ Family disengagement compounds the deficit
IEP Compliance Platform

Track, Document & Deliver, Telehealth Built Right In

MIYO's IEP Platform is the only compliance solution with integrated telehealth, so compensatory sessions are scheduled, delivered, documented, and billed in one place. No third-party video tools. No gaps between delivery and compliance records.

Real-time per-student minute deficit tracking by service type
Automated alerts when compensatory obligations are approaching thresholds
Visual trend dashboards for director-level oversight across all caseloads
Bilingual parent portal, parents sign up, consent, and book a provider in one mobile-friendly flow
Live provider availability, families choose from matched specialists with real-time open slots
Embedded HIPAA-compliant telehealth, sessions launch directly from the platform
Automated Medicaid 837/835 billing for every make-up session
Telehealth is native to the MIYO IEP Platform, not an add-on. Every session auto-documents minutes and generates Medicaid billing records.
Expert Provider Network

5,000+ Specialists.
Ready in 30 Days.

MIYO's managed network isn't a job board, it's a vetted roster of credentialed specialists matched to your students' clinical needs, available within 30 days of an opening. Serving rural areas where local specialists simply don't exist.
Same-provider continuity maintained across compensatory sessions
Matched by clinical need, language proficiency & family scheduling
Virtual, in-person, or hybrid delivery, no geographic barriers
Cross-licensed for maximum caseload flexibility
90%+ retention rate, 3× the industry average
Family Portal & Provider Booking

Parents Sign Up in Minutes.
Providers Book the Same Day.

MIYO's bilingual family portal removes every barrier between a compensatory service obligation and an actual session on the calendar. Parents receive a secure link, complete intake digitally, and choose from available providers, all without a single phone call.
Bilingual (EN/ES) · Mobile-friendly · Completed in under 5 minutes
Provider availability updates in real time · Session auto-confirmed once parent selects
Secure Link Sent
Parents receive a text or email with a direct portal link, no login required
Digital Consent
HIPAA, FERPA, and telehealth consent signed in the portal, no paperwork
Self-Schedule
Parents pick from real provider availability, first session booked same day
Auto-Reminders
SMS/email reminders sent to family before every session, no no-shows
Telehealth Providers

Licensed Telehealth Specialists, Delivered Virtually, Documented Automatically

For rural districts where in-person specialists simply don't exist, MIYO's telehealth providers are the fastest path to fulfilling compensatory minutes. Sessions are conducted through MIYO's built-in secure video platform, eliminating travel barriers while keeping every minute compliant and billable.

Virtual SLPs, OTs, PTs, and SpEd teachers available within 30 days
Sessions conducted directly inside the MIYO IEP Platform, no Zoom, no third-party tools
HIPAA, FERPA, and 42 CFR Part 2 compliant video sessions
Built-in documentation templates completed during the session
Minutes logged to the student's compliance record in real time
Medicaid 837/835 billing triggered automatically at session close
Ideal for compensatory make-up services, ESY, and rural specialty coverage
Platform Capabilities

Everything Built In, Nothing Bolted On

From identification to Medicaid reimbursement, every step of the compensatory minutes lifecycle lives in one integrated system.
Real-Time Minute Tracking
Per-student dashboards updated after every session, on track, at risk, or fulfilled, with director-level rollup views across all caseloads.
Compliance

Bilingual Parent Portal

English/Spanish digital intake, e-consent, and provider scheduling through the MIYO Portal, mobile-friendly, completed in minutes.
Family Engagement

Integrated Telehealth Delivery

HIPAA-compliant video sessions launch directly from the MIYO IEP Platform. No Zoom, no add-ons,  sessions, notes, and billing are captured in one seamless workflow.
Built Into Platform

Telehealth Provider Network

5,000+ licensed specialists available virtually, SLPs, OTs, PTs, and SpEd teachers deployed remotely to rural districts within 30 days, no geography barriers.
Rural Access
Medicaid Maximization
Auto-generated 837/835 files for every compensatory session, capturing billable events that rural districts routinely leave unclaimed.
Revenue Recovery

Deficit Alerts

Automated notifications when students are approaching compliance thresholds, so your team can act before a gap becomes a violation.
Audit Protection

Audit-Ready Reports

Exportable session documentation pre-formatted for state review — every compensatory session logged, dated, and provider-verified.
Documentation
How It Works

From Service Gap to Fulfilled in Four Steps

MIYO automates the full compensatory minutes lifecycle, identification, scheduling, delivery, 
and documentation, without adding burden to your SpEd team.

Identify the Gap

Universal screeners and real-time minute tracking automatically flag students with accumulating compensatory obligations.

Onboard the Family

Parents complete bilingual digital intake and e-consent through the MIYO Portal, no paper, no delays, no follow-up calls.

Match a Specialist

Students matched to available, credentialed specialists from our 5,000+ network within 30 days, no manual sourcing needed.

Deliver & Document

Sessions run via embedded HIPAA-compliant video. Every minute is logged, billed, and added to the compliance record automatically.

Compensatory Sessions Are Billable.
Most Districts Don't Know That.

Every make-up session MIYO delivers is a reimbursable Medicaid event — if documented correctly. Our platform auto-generates 837/835 files for every compensatory session, recovering revenue that rural districts routinely miss.

3x

Average increase in Medicaid reimbursement within first 90 days
Session delivered via embedded teletherapy
837/835 Medicaid file generated
Claim submitted & reimbursement tracked
What Our Customers Say

Districts That Transformed Their IEP Programs

We have been so impressed with the level of professionalism from every member of the TeleTeachers (Now MIYO Health) team. Their interactions with our students and staff is consistently at a level that we have only ever seen from our very best direct hires.

Brenda Oksanen

Special Education Coordinator
Wylie Independent School District, Texas
Moving into a virtual model of services was something the District was hesitant to embrace for school psychological services previously but TeleTeachers' (Now MIYO Health's) ability to manage and implement successful school teletherapy services has helped us shift our thinking.

Eva Pohl

Special Education Director
PAWN Special Education, Minnesota
When our school was faced with an unanticipated vacancy, TeleTeachers (Now MIYO Health) was able to provide us with a qualified special education teacher immediately, minimizing the disruption to students’ scheduled services.

Larissa Ranney

Director of Exceptional Student Services
Sequoia Choice, Arizona
TeleTeachers (Now MIYO Health) is an outstanding virtual services provider. This is our third year of partnership with TeleTeachers. The speech-language pathologists are friendly, flexible, and provide excellent services to our students of Glades County.

Rhonda Boils

Director of Exceptional Student Education
Glades County District, Florida

Ready to Transform 
Your IEP Program?

See how districts like yours solved their biggest compensatory minute challenges, and achieved full IEP compliance, within 30 days.
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Tailored to your district's IEP data
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